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Doing
Business on the Internet you are totally reliant on the hardware and
software tools that you use. Basically - no Computer - no Business!
There are a number of simple precautions and
house-keeping chores you can take to ensure that your business
operation is not dramatically interrupted by major hardware or software
crashes.
Back-up:- your critical files on a regular basis. Back up daily if you feel you
should, or at least weekly or monthly. You can do your backup to your hard
drive - but there is always a risk of hard drive failure. There are
several options to backing up to your hard drive, e.g. external drives
(Zip drives, Jazz, Tape drives, etc.) or, if you can afford it, install a
second hard drive or R/W CD ROM for your back-ups. The second drive doesn't have to be
large - 1 or 2 megs should be adequate. I prefer a second drive as the
mediums for zip and tape drives are expensive, whereas your second hard
drive is a one-off cost and small capacity drives are relatively
inexpensive these days.
Computer Speed:- The cheapest way to increase your Computer's performance is to add
additional RAM (random access memory) if your computer has the
capacity to allow for it. Speed can be increased by 20 to 25% just
by doubling your RAM. If you are installing additional RAM yourself
and you are computer hardware savvy - no problem. However, if you are not
familiar with the inside of your PC, get a qualified technician to do it, you may
end up doing more harm than good as computers are complex and sensitive
little beasts. Only the
competent should perform PC upgrades.
Download
Speed:- there are numerous free utilities available to
substantially increase your browser and download speed, so check out a few
and give them a try - not all are what they claim to be, so try some and
if they're more of a nuisance than they're worth just uninstall them.
File Maintenance:- You will need to perform regular house-keeping on your computer to ensure
optimum performance. Example: If you are using the
Windows platform, run Scandisk regularly ( e.g. at least once a month) to
ensure you don't have any cross-linked files or corrupt files etc. Other
variations of the same tool are available on different operating systems
or can be bought separately.
Most system tools can be set to perform their functions
automatically, e.g. every Friday night if you don't use your
computer then, or 2 a.m. Sunday- the settings are up to you.
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Run
a Disk Defragmenter as well, you will be surprised how this tool will
increase your computer's performance just by cleaning up your hard
drive and re-organizing sectors. |
| Drivespace
is also useful if you are running out of hard drive space. Drivespace
will compress your hard drive giving you more space to utilize. |
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Disk
Cleanup will delete or compress duplicated files or files that have not been
accessed for a specified period. |
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Have
a look at your Windows TEMP (temporary files) directory and delete any
unwanted files, if not all. |
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Clean
out your Recycle Bin as well by deleting unwanted files - they should
all be as they are files that you have deleted previously. |
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Delete
all your temporary Internet files also, along with the thousand of
cookies that are probably hiding there ( if you don't want to have
cookies you can set your Internet settings to either prompt you to
accept cookies, or not accept them at all.) |
| Have
a look in your saved mail and delete unwanted messages or files. |
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Check
out all your data directories and delete any old, unused or
unwanted files - if you are like me and want to keep them for
sentiments sake or "just in case" copy them to a floppy if
you want to save them, then delete them from your hard drive.
Warning - do not delete any program or critical files (there are
many) - only your own data files! If you have doubts about any files,
leave them, get some advice or let an experienced user check and clean
up your file
system. |
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The
same applies to any unwanted, unused programs that you have - I was
in the habit of down-loading software programs to trial them and then
forget to delete them if they were unwanted. Software programs take up
a lot of crucial space so don't have any "dog" programs
taking up valuable disk space. Make sure you use the uninstall tool if
the program has one, otherwise you will still have some of the program files
left in your file system. |
| Check
your Unzipped Directory - are there any downloaded programs lurking
there as well? The more files and directories you have, the slower
your computer will run, unless you have them all organized and your
hard drive and PC optimized. |
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If
lack of free hard drive space has become critical you have several
options:
| replace
your hard drive with a larger one |
|
add
an additional hard drive |
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double
space or compress your drive (this will slow your PC down) |
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add
an external drive type - Zip, Jaz, tape etc. |
| add
a write-able or re-write-able CD ROM (also useful for duplicating
presentations to CD for prospects) |
| consider
online storage space services |
The
above options need to be evaluated thoroughly as to what is best for
your purposes - get professional advice from a computer technician or do some detailed research
into the pros and cons of each option. Pricing, function, ease
of use, availability, cost of medium i.e. disks or tapes, and ease
of installation all need to be considered. Look ahead - decide
whether the device storage is adequate for the future, or will you
have to go through the same process again in 12 months time.
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| General
care - keep objects away from your PC and monitor, ventilation and
cooling are important to both and overheating will eventually result.
Avoid placing your tower on carpet if possible, you may find carpet fibers
drawn into your power unit fan possibly leading to failure of your
power unit.
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| Save
your work as go - some programs will prompt you to save or, save your
work automatically, others may not. |
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Hard
Drive care: the
old saying "it will never happen to me" springs to mind. I
lost three months of data when a hard drive once crashed ?
I used to think the above, but it did happen to me! |
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Risks
from above: Never
operate your Computer during storms as you risk lightning zapping your PC
through your electrical power outlet, or your modem connection. |
| Your
keyboard is not liquid-proof, one of the most common accidents
with computers is when your favorite beverage, balanced precariously
on your desk, ends up in your keyboard. Enjoy a refreshing drink, it
keeps you alert, but keep them away from your PC and keyboard. Paper
clips, staples, lint and other little goodies have a habit of finding their way
into your keyboard also. Take the time and use a small brush to clean
between the keys and blow the gunk out. Do this only when your PC is
off, of course. |
| Your
mouse: (standard mouse) give it a routine clean or when you find
it's responding erratically or not at all. Make sure your PC is off and
remove the small bottom cover generally with a twist , remove the
tracking ball and give it a light clean with a dry cloth. With a small
semi-hard tool, clean the build-up from the revolving ball guides
inside the ball cavity. Replace the ball carefully, and the cover and
your done. |
Crash
course in computer posture
- It isn't natural to sit in the same position for hours on end, but
that's exactly what we do in front of a computer. You spend, or intend to
spend a lot of your time in front of your computer, so a few basic tips to
make your online time a bit more comfortable:
The
warning signs: -
headaches may mean you are sitting too close to the screen, you've got a
vision problem, or strained neck or shoulder muscles. Pains in forearms,
neck and shoulders can indicate poor posture. Recurring pain in forearms,
or wrists could indicate an overuse strain injury.
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Sitting
correctly - when you sit down at your computer, let your arms hang
down by your side in a relaxed way, then bend your elbows to a
90-degree angle - that's where your keyboard should be. Adjust your
chair accordingly. Your legs should sit comfortably at about 90
degrees or more from your trunk. If your legs are hunched up, your
chair is not high enough. If your legs won't fit under desk after
you've adjusted your chair, your desk is too low and needs to be
adjusted. |
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Strained
Muscles - a lot of muscles need to contract to enable you to sit
and type; muscles in your back, shoulders, arms, wrist and fingers.
When muscles contract, the amount of blood flowing to and from them is
reduced. This blood flow is very important because it carries oxygen
and nutrients to the muscles, and carries away waste products. When
this blood flow is reduced for long periods of time, you get muscle
strain. |
Taking
a moment to relax and have a stretch is a good way to replenish those
muscles. Do it whenever you think of it, you don't even have to get up,
just relax your arms or stretch the muscles that are feeling strained.
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Eye-Strain
- There are tiny muscles which control the lens in your eyes, so you
can focus. |
To
avoid the strain of these muscles, every now and again, focus on something
in the distance, five meters or more away. Or close your eyes for 5 to 10
seconds.
If
you're feeling tired, drained and can't concentrate - take a break! Go
for a walk outside, make a cup of coffee etc., have a short nap, sit
somewhere comfortable - close your eyes and relax. Do a few light
exercises to get the blood pumping to your body again and also the gray
matter.
Just
take a break by doing whatever re-charges your batteries, relaxes or
stimulates you. You're health and well-being are important if you want to
live and enjoy your new-found success and lifestyle.
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